One of the responsibilities of office managers and business owners is ensuring the office is clean and safe for employees. However, without employee’s help, the office won’t remain clean no matter how hard you try. Employees must take part in keeping the office clean and to make this happen, you should get them to do so.
In this article, we’ll discuss how and what to tell employees to encourage them to keep the office clean and how to communicate this matter for maximum effect.
Why Asking Employees to Keep Office Clean?
There might be a lot of reasons for asking employees to keep the office clean whether you hire commercial cleaning services for office cleaning. But the important ones are those that affect employees and business as a whole.
Besides the many benefits of office cleaning, when employees keep their desks clean or wash their coffee cups, it fosters ownership and responsibility around the office. Also, a clean office helps employees to be more productive as well as provides a healthy and safe working environment since they are spending a large portion of their day working there.
There might be other incentives. When employees work together to keep the office clean even by doing small tasks limited to their desks, it helps the company to reduce commercial cleaning costs.
How & What to Tell Employees About Office Cleaning?
When it comes to communicating ideas like office cleaning, things might get a bit weird for managers and employers. They might feel uncertain about what to tell employees or how to ask them to keep the office clean. But, the solution is simple.
Here’s how and what to tell employees when you want to ask them to be more responsible regarding office cleaning and keep their workspace clean and free of clutter.
Keep Expectations Simple & Clear
First of all, write a list of expectations you have of your employees about office cleaning. It should have cleaning tasks that you want employees to perform. Make sure the list is simple and the expectations are clearly communicated.
Here are some examples of simple and clear expectations:
- Keep your desk clean and free of clutter.
- Leave dirty dishes in the dishwasher or wash them after use.
- Make sure bins aren’t overfilled with rubbish.
- Dispose of rubbish in the correct bin.
- Don’t eat at the desk.
- Train dogs to use the potty (for pet-friendly offices)
Talk About The Benefits
Daily office cleaning has a lot of benefits that not only impact the business but also employees and clients. Communicate cleaning benefits regularly with employees and tell them how their effort to keep the office clean can help others as well.
Here’s a list of benefits you can talk about with your employees:
- Prevents the spread of disease and illness.
- Eliminates unpleasant and headache-inducing smells.
- Helps the mood and productivity around the office.
- Helps the office operations run smoothly.
- Reduces dust around the office and improves air quality.
- Protects the environment since the cleaning frequency and use of cleaning solutions are reduced.
Provide Examples & Guidelines
When talking about keeping the office clean and how to do it, make sure to provide some examples and guidelines. This helps the employees know exactly what to do so they don’t have to spend time figuring out how to do it.
For example, show them how to load the dishwasher or provide proper signage on bins to separate recycled waste from general waste and so on.
Make it a Fun Challenge
By making office cleaning a fun activity, everyone would participate in a change of mood after a few hours of work. Therefore, set out challenges or friendly competitions and reward the winner. You can also set goals like producing less rubbish or using fewer paper towels not only to reduce cleaning costs but also to help the environment. Don’t forget to celebrate with employees when certain goals are achieved.
Another fun activity that helps social relationships around the office is to encourage teamwork when cleaning. For example, you can ask a group of employees to clean the kitchen after the lunch break or one wash the dishes, one rinse and another drying them with a towel.
Provide Cleaning Supplies
If you are asking your employees to keep the office clean, then make sure you have proper cleaning equipment and janitorial supplies in the office as well. We have a full list of essential janitorial supplies and cleaning equipment every office should have. Check out the list and see which ones are suitable for your office.
Also, make sure to get different sets of cleaning equipment (like mops, brushes and scrubbers) for each area in the office (general area, kitchen and toilet). Colour code each tool based on colour coding guidelines for cleaning to prevent cross-contamination in the office space.
Provide Basic Training
To get employees to keep the office clean effectively, you have to provide them with basic training. These are not professional cleaning practices but something simple to streamline the cleaning process in the office.
Here’s a list of cleaning subjects you should train employees for:
- Loading the dishwasher
- Disposing of rubbish correctly
- Dusting the desk and chair in the workplace
- Understanding Colour codes on cleaning equipment
- Using and Storing cleaning supplies correctly
Also, if you are on the path to green cleaning, make sure to train employees about how to use green and eco-friendly products since it is a new topic and not many people have proper information about it.
How to Communicate with Employees About Cleaning?
Now that you know how and what to tell employees about keeping the office clean, it’s time to actually tell them. Getting the employees to keep the office clean requires regular communication through different mediums. You can’t expect them to follow you on office cleaning tasks after telling them only once. So keep trying until the culture around the office is changed for good.
Here’s a list of the best ways to communicate office cleaning subjects with employees in the office:
- Communicate directly (like a short speech)
- Internal email or newsletter
- Posters on office message board
Also, to make sure your measures are working, you seek expectations on a regular basis or ask employees for feedback to make the process better and more effective.
What if Everything Failed?
There’s no worry if you fail to get your employees to keep the office clean. Office cleaning is a time-consuming and professional job and you can’t expect them to spend their working hours doing something else other than helping the business grow. The way to make sure the office is always clean and pristine to to hire commercial cleaning companies.
MN Support Services is the leading daily office leaning and retail cleaning service in London offering commercial cleaning and support services to over 350 clients since 2002. Contact us and get a free quote now and allow our experts to get back to you with a bespoke plan.
Let’s wrap up this article by summarising what we have talked about so far. Ensuring the office is clean is the office manager and business owner’s responsibility. This, however, requires the participation of employees in keeping the office space clean. There are a few tasks employees can do to make sure the office remains clean for a longer time.
In this article, we discussed how to get employees to keep the office space clean, what to tell them about cleaning and what mediums of communication to use for delivering the message.
If you are planning to join your employees in the efforts of keeping the workspace cleaned and cutting some of the commercial cleaning costs in your company, this article can help you achieve results by strategically approaching employees with the request of contributing to keeping the office clean.