Office space and workplace is called a second home to many business owners, managers and employees. It is crucial to keep it as clean and pristine as our own home. While many corporate offices rely on weekly or monthly cleaning, cleaning a busy space like an office every day is recommended to keep the workspace healthy and safe for clients and customers, reduce business cleaning costs and improve working performance and employee productivity.
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In this article, we will understand how to clean an office, what checklists to follow, why daily cleaning is important for our workplace and what can we do instead.
The Importance of Daily Office Cleaning
Daily office cleaning isn’t a new concept. It has always been since modern corporate offices and coworking spaces came around. Office cleaning just evolved from a simple duty into an effective tool for improving business performance. That is why businesses outsource their office cleaning to commercial cleaning contractors.
There are a lot of advantages to cleaning an office every day. We have an extensive guide on the benefits of daily office cleaning that you can read. But as a summary, cleaning an office every day can:
- Improve the health and hygiene of both employees and clients.
- Prevent the spread of disease and illness.
- Leave a great impression on clients.
- Improve brand image and brand trust among clients and employees.
- Improve employee’s happiness and productivity.
- Help you save time and money by focusing on more important tasks.
- Extend the lifespan of office furniture and equipment.
- And keep the office organised.
The benefits of office cleaning are not just the result of experience but are also supported by scientific studies.
This article provides you with the necessary information about how to clean your office step-by-step.
Complete Guide to Cleaning an Office
When your office is dirty, you can spot obvious signs that tell you the office needs professional cleaning. To clean an office, you should follow a series of checklists that show you the way when, where and how to begin cleaning the office.
This way, not only you can save time by following instructions, but also you can thoroughly clean the office without missing any spot.
Read More: How to Clean an Office After Water Damage?
Best Time to Clean an Office
First of all, you should determine when is a suitable time to start cleaning. You don’t want to disrupt the business operations during office hours and distract employees when cleaning.
Therefore, the best times to clean an office are either early morning, about 2 or 3 hours before the employees arrive or after working hours when all of them leave. The best times for cleaning an office every day are:
- 7 AM to 9 AM
- 5 PM to 7 PM
Commercial cleaning companies with experience in office cleaning often visit the premises after 5:30 in the afternoon to clean.
Read More: How to Reduce Business Cleaning Costs?
Cleaning Supplies and Equipment
Cleaning an office requires janitorial and cleaning supplies as well as equipment.
Here’s a list of cleaning supplies for cleaning an office:
- Disposable gloves
- Antibacterial and disinfectant cleaning spray
- Window cleaning spray
- Surface and floor cleaning liquid
- Dishwashing liquid
- Hand soap
- Toilet cleaner and descaler
- Washroom cleaner and sanitiser
- Toilet paper and paper towel
- Heavy-duty black refuse bags
- Bin liners
The brand of choice and the quantity depends on you and the office managers. Many corporate offices in London prefer to use eco-friendly and green cleaning supplies to help the environment and the plant.
Here’s a list of equipment for cleaning an office:
- Vacuum cleaner
- Floor mops (one for the office floors and one for the toilets)
- Sponge and scrubber
- Toilet brush
- Colour-coded lint-free microfiber cloth
- Kitchen tea towel
- Cleaning bucket
Remember that all cleaning equipment should be colour-coded for each area of the office.
When you are all set and have everything ready, it’s time to begin cleaning the office room by room. Make sure to put on a pair of disposable gloves and change them after completing each checklist.
Read More: Advantages of Window Cleaning
Entrance, Hallways and Reception Area
You should begin the cleaning from the entrance, hallways and the reception area. Here’s the checklist for cleaning these areas in the office:
- Cleaning reception desk, chair and furniture
- Organising the reception desk and waiting area
- Cleaning and sanitizing chair arms, door handles and other items
- Cleaning windows or glass partitions (if any)
- Removing rubbish and replacing the bin liner
- Vacuuming carpets and mopping the floor
- Cleaning pet-only zones (if any)
Read More: Tips for Cleaning Dog-Friendly Offices
Main Office Space and Rooms
Next, it’s the office space and meeting rooms. Office space includes any room that serves a purpose for the business like office cubicles, meeting rooms, storage and archive rooms or server rooms. Note that kitchens and toilets are not included here, because they should be cleaned separately.
To clean the office space, follow this checklist:
- Organising the office space and meeting rooms and removing clutter
- Dusting and cleaning office desks, chairs and other furniture
- Organising and dusting office shelves and racks
- Carefully dusting and cleaning office equipment like TVs, computers, screens, keyboards and other sensitive electronics
- Cleaning windows and glass partition walls
- Cleaning hidden dust spots
- Taking dirty dishes, cups or glasses to the kitchen
- Cleaning and sanitising door handles and other high-touch surfaces
- Emptying rubbish bins and replacing the liners
- Vacuuming carpet and mopping the floor
Read More: Mistakes to Avoid When Cleaning Office
Office Kitchen and Cafeteria
After cleaning the main office space and all rooms, it’s time to clean the office kitchen and cafeteria. Here’s the office kitchen daily cleaning checklist:
- Removing all dirty dishes, cups and cutleries from cafeteria tables
- Cleaning and sanitising tables, chairs and other furniture
- Cleaning windows and glass partition walls
- Refilling napkin holders and paper towel box
- Cleaning and sanitising kitchen counters and cupboards
- Washing all the dishes
- Cleaning and disinfecting the kitchen sink
- Cleaning and polishing taps
- Refilling dishwashing liquids
- Removing and disposing of spoiled and expired produce from the refrigerator
- Cleaning the refrigerator and sanitising its door handle
- Cleaning and sanitising all door and cupboard handles
- Emptying the rubbish bins and replacing the liners
- Vacuuming and mopping the floor
Next, it’s time to clean the toilets. Keep in mind that you should use separate mop, sponge and scrubbers for cleaning the toilets. Here’s the checklist for daily office toilet cleaning:
- Cleaning and disinfecting toilets and urinals, washroom sink and door handles
- Descaling toilets, flush tanks, urinals or sinks if required
- Sanitising and polishing taps
- Cleaning toilet’s mirrors
- Refilling toilet paper rolls
- Refilling paper towel box
- Refilling liquid soap dispenser
- Remove all the rubbish and replace bin liners
- Mopping the toilet’s floor using a mixture of floor cleaner and disinfectant
Finishing The Job
Now, to finish the cleaning, just follow this checklist to make sure everything is set next time employees come to work:
- Wash all the cleaning cloth and kitchen tea towels
- Wash the mop heads if possible
- Cleaning the cleaning supplies and equipment cupboard
- Storing the cleaning supplies and equipment properly
- Removing the rubbish and disposing of it correctly
It’s all done. Congratulations! Your office is now as clean and pristine as it can be.
Read More: Commercial Retail Cleaning Explained
Hire Commercial Cleaners
If cleaning an office every day seems hard and unachievable or if you are looking to hire a 24/7 caretaker to clean your office every day, you can rely on our commercial services for businesses and offices in London
MN Support Services is the leading office cleaning company in London providing service to over 350 clients throughout the city. if your office is based in London, please don’t hesitate to contact us to get a tailored free quote for your office today.
To wrap up this article, we go through what we’ve learned today. Cleaning an office every day is important for business, its brand, employees and clients. A clean office not only provides a safer and healthier environment but also fosters better productivity and performance.
To clean an office, you can easily follow a set of guidelines and checklists that determine where to start and what to do with each area of an office building. There are 4 main checklists to follow, all of which can be found in this article.
However, the best course of action for many office managers, since cleaning the office might be time-consuming and difficult, is to hire commercial cleaning companies that offer contracted office cleaning services. MN Support Services is ready to start working with you by offering the leading office cleaning service in London and The Home Counties.
Office Cleaning FAQ
Here’s a list of frequently asked questions about office cleaning and how commercial cleaning contractors can help you achieve a pristine office.
The best frequency is daily but depending on the size of the office, weekly cleaning might be adequate.
It depends on the size of the office but generally, for medium to large offices, it takes two hours for a group of 5 cleaners to thoroughly clean the office.
Daily office cleaning helps the brand, employees and clients by providing a healthier and safer environment and fostering productivity and performance.
The rate for a commercial office cleaning in London is between £18 and £25 but it depends on the size, frequency and the setup of the office.
Yes. Commercial office cleaning services employ qualified staff who are trained to clean the premises thoroughly.